The Swimathon Foundation: COVID-19 Relief Fund


Introduction

The Swimathon Foundation’s COVID-19 Relief Fund (“Fund”) has been established to offer grant funding ("Grants") for small organisations working in the swimming and aquatic community in the United Kingdom. The Swimathon Foundation (the “Foundation”) is passionate about encouraging people to keep or become involved with swimming and aquatics and to enjoy the benefits that that brings. Through Grants made from the Fund, it wishes to support existing small swimming and aquatics organisations so they can continue to operate in these especially difficult times.

The grants are administered by the Foundation, a company limited by guarantee (registered in England and Wales with number 4684234) and a charity (registered in England and Wales with number 1123870), in consultation with Swim England, Swim Wales & Scottish Swimming. Applications are open between 04 May and 5pm on 22 May 2020.


Any and all decisions concerning the Fund or its operation (including without limitation the amount of any grant, whether to award any grant in respect of an application and any conditions attaching to any award) shall be in the absolute discretion of the Foundation whose decision shall be final and binding in all respects. No correspondence will be entered into in relation to any such decision. The Foundation reserves the right to withdraw the Fund at any time and may change these terms and conditions at any time.


What can you apply for?

The Fund has been established to help small swimming and aquatics organisations meet their obligations during this difficult period. These could be fixed costs or loss of revenue and might include, for example:

  • Swim coaching costs
  • Transport charges
  • Pool space hire costs
  • Event entry fees
  • Event hosting fees
  • Club kit subsidies
  • Insurance premiums

By way of a more detailed example, the Fund might support a swimming club which has had to pay for equipment or pool hire to run a Gala which has now been cancelled as a result of UK Government coronavirus guidelines.

Organisations can apply for grants of a minimum amount of £250 and up to a maximum amount of £1,000. Given the scale of the current crisis, the Foundation is likely to receive more applications than it will be able to fund. An organisation can only apply once for the award of a grant from the Fund and that application should be duly authorised by the organisation concerned.


Making an Application and conditions of Grant

Applications can only be made on behalf of swimming or aquatics organisations that are eligible to apply (see below for eligibility criteria) and must be made on their behalf by an individual aged 18 or over 18 years of age and resident in the United Kingdom.

All applications must be made online using the form available. The closing date for all applications is 5pm on 22 May 2020.

An organisation (including the group of organisations of which it forms a part) may only submit one application for a grant from the Fund.

By making an application, the organisation (and the group of organisations of which it forms a part) agrees that details of the grant and the use to which it is put may be referred to in the promotion of the Fund and its operation and Swimathon events and activities owned by the Foundation.

Applications will only be considered if they relate specifically to the financial impact on the applicable organisation of the Coronavirus/COVID-19 pandemic during the period from 01 March 2020 to 31 July 2020.

Applicants may be required:

  • to provide copies of their most recent certified or audited accounts to support their application;
  • to provide evidence of their organisation’s latest accounts and most recent bank statement, along with a copy of their constitution or governing documents, equality policy, child protection policy and adults at risk policy, as applicable.

Upon satisfaction of these and any other criteria set by the Foundation, successful applicants will be awarded 100% of their grant as soon as reasonably practicable after the receipt by the Foundation of a signed acceptance letter from the organisation concerned.

Successful applicants will receive their grant payments by BACs transfer and must have a working organisation bank account in which to receive the grant.

Successful applicants must: 

  • comply with all applicable law and regulation (including the law of England and Wales) and meet reporting requirements to their regulatory body/ies (for UK-based organisations this would include the Charity Commission and Companies House);
  • ensure that the Grant is used for the purpose set out in the Grant application (the “Project”) and for no other purpose; 
  • keep separate, accurate, detailed and complete financial records of the Project (including retaining original receipts); and 
  • have in place and implement adequate safeguarding policies and procedures to safeguard all those involved in the Project (or who otherwise may be impacted by the Project) from all forms of harm, abuse, exploitation and harassment.

The Foundation reserves the right to publish data on the Grant made to any successful applicant on any of its and other Swimathon websites and on public data platforms. This data may include start and end dates of the Grant, Grant amount, your organisation name, any Project partners' names, your organisation's location and the use to which the Grant will be put. The Foundation also reserves the right to pass on information related to your Project to third parties. 

Your organisation hereby confirms that in making the application for a Grant:

all information it provides in relation to the grant, including its proposal and financial reports, is true and accurate to the best of its knowledge and belief;

it is not subject to any restriction, whether imposed by its constitution any contract or otherwise, which may prevent or materially impede it from meeting its obligations.

The Foundation accepts no liability for any consequences, whether direct or indirect, that may arise from your organisation’s Project or the use of the Grant. The applicant is responsible for ensuring it uses the grant in compliance with these terms and conditions. 

Successful applicants shall indemnify the Foundation and its officers and employees on demand with respect to all claims, demands, actions, costs, expenses, losses, damages and all other liabilities arising from the successful applicant’s actions or omissions in relation to the Project, the non-fulfilment of the successful applicant’s obligations under these terms and conditions is agreement, or the successful applicant’s obligations to third parties. 

The conferring of a Grant:

  • creates no agency relationship, partnership or joint venture between the Foundation and any applicant and nor does it authorise any party to enter into any commitments on behalf of the Foundation;
  • is not and shall not be construed as being made as any form of consideration for the provision of a service to the Foundation. 

The Foundation reserves the right to change these terms and conditions at any time. 


Am I eligible to apply?

To be eligible to apply for a Grant, your organisation must fall within one of the following categories:

  • A swimming or aquatics club with a membership of 200 or less and registered or affiliated with a National Governing Body in the UK; or
  • A swim school with less than 500 swimmers signed up to programmes and registered or affiliated with a National Governing Body in the UK; or
  • An independent swimming or aquatics organisation with a membership of 200 or less.

Priority will be given to organisations who are not eligible for and have not received funding from any government funded organisation covering swimming or aquatics, including for example Sport England, Swim England, Swim Wales and Scottish Swimming. The full criteria can be found here.


How will you know you have been successful or unsuccessful?

Applicants will be notified by 05 June 2020 using the email address provided on the application form if they have been selected to receive a grant or if they have been unsuccessful.

If you have any queries please access the Frequently Asked Questions.